Terms of Service

1. Service Overview

chAIr (the "Service") is a corporate governance automation platform provided by Scaling Legal ehf., an Icelandic company ("we," "us," "our," or "Company"). The Service helps companies manage board meetings, track cap tables, manage contracts, send newsletters, track compliance, and generate AI-assisted meeting minutes and board packs.

By accessing and using chAIr, you agree to be bound by these Terms of Service ("Terms"). If you do not agree with any part of these Terms, you may not use the Service.

2. Eligibility & Account Responsibility

You must be at least 18 years old to use chAIr. By using the Service, you represent and warrant that you are of legal age and have the authority to bind your organization to these Terms.

Account Security

You are responsible for maintaining the confidentiality of your login credentials and account information. You agree to:

• Keep your password secure and never share it with others
• Immediately notify us if you suspect unauthorized access to your account
• Accept full responsibility for all activity that occurs under your account

3. Acceptable Use

You agree not to use chAIr for any unlawful purpose or in any way that could damage, disable, overburden, or impair the Service. Prohibited conduct includes:

• Accessing the Service without authorization or attempting to bypass security measures
• Uploading malware, viruses, or malicious code
• Harassing, threatening, or defaming others
• Violating any applicable laws, regulations, or third-party rights
• Reverse-engineering or attempting to extract proprietary information
• Using automated systems (bots, scrapers) without permission
• Attempting to gain unauthorized access to other users' data or accounts
• Using the Service to provide services to competitors without permission

We reserve the right to investigate and take action against any account that violates these terms, including suspension or termination without refund.

4. Pricing & Billing

chAIr is offered under the following pricing tiers (all prices in Icelandic króna, ISK):

• Starter Plan: 9,900 ISK/month for early-stage companies
• Enterprise Plan: 29,900 ISK/month for scaling companies
• Custom Plans: Available upon request at hello@chair.is

Billing Terms

• Billing occurs monthly in ISK via Stripe
• You authorize us to charge your payment method for all fees incurred under your account
• Billing begins on the date your subscription starts
• We will notify you before charging for any plan changes
• Refunds are not issued for partial months or unused service

Payment Disputes

If you believe you have been charged in error, contact us within 30 days at hello@chair.is. Charges older than 30 days cannot be disputed.

5. Data Ownership & Processing

Your Data Rights

You retain all ownership rights to the data you upload to chAIr, including board meeting information, cap table records, contracts, and company details ("Your Data"). We do not claim ownership of Your Data.

Our License to Your Data

By using the Service, you grant us a limited, non-exclusive, worldwide license to process, store, and display Your Data solely to provide and improve the Service. We may not use Your Data for marketing or any purpose beyond delivering the Service to you.

Your Responsibilities

You are responsible for:

• Providing accurate, complete company information
• Ensuring you have the right to share all data uploaded to the Service
• Complying with all applicable laws regarding your data (GDPR, local privacy laws, etc.)
• Obtaining consent from any individuals whose personal data is processed through the Service

Data Security

We implement reasonable security measures to protect Your Data, including encryption in transit and at rest. However, no system is 100% secure. We encourage you to review our Privacy Policy for detailed information about data handling and security.

6. AI-Generated Content

chAIr includes AI-powered features (powered by Anthropic's Claude API) that automatically generate content such as:

• Meeting minutes drafts
• Board pack summaries and outlines
• Compliance recommendations

Important Disclaimers

• AI models may make mistakes or produce unexpected results
• You are entirely responsible for the accuracy and appropriateness of any AI-generated content you publish or distribute
• Do not rely solely on AI output for critical governance decisions or legal matters

7. Service Availability

We provide the Service on a best-effort basis. At this stage, we do not guarantee a specific uptime percentage or Service Level Agreement (SLA). Occasional maintenance, updates, and interruptions may occur without notice.

We will make reasonable efforts to minimize downtime and provide advance notice of scheduled maintenance where practicable.

8. Intellectual Property

Our IP

All intellectual property rights in chAIr (including software, design, trademarks, documentation, and content) are owned by Scaling Legal ehf. or our licensors. Your use of the Service does not grant you ownership or rights to any of our intellectual property.

Your Content

You retain all intellectual property rights in the content you create within chAIr. However, you grant us the right to use your content as necessary to provide and improve the Service.

Feedback

If you provide us with suggestions, feedback, or ideas about chAIr, we may use them without restriction or compensation.

9. Limitation of Liability

Limitations

To the maximum extent permitted by law, we are not liable for:

• Indirect, incidental, consequential, special, or punitive damages
• Loss of profits, revenue, data, or business opportunity
• Interruption of service or loss of functionality
• Third-party claims or actions arising from your use of the Service

Liability Cap

Our total aggregate liability to you for any claim arising from these Terms or the Service is limited to the total fees you paid to us in the 12 months preceding the claim. Some jurisdictions do not allow liability limitations, so this cap may not apply to you.

10. Indemnification

You agree to indemnify, defend, and hold harmless Scaling Legal ehf., its officers, directors, employees, and agents from any claims, damages, losses, or expenses (including reasonable legal fees) arising from:

• Your violation of these Terms
• Your use of the Service in violation of law
• Your content or data uploaded to the Service
• Any action or inaction based on AI-generated content you did not verify
• Your infringement of third-party rights

11. Termination

Termination by You

You may terminate your subscription at any time by deleting your account or contacting us at hello@chair.is. Your access will end immediately, but you remain responsible for fees through the end of your current billing cycle.

Termination by Us

We may terminate or suspend your account immediately if you:

• Violate these Terms
• Engage in unlawful activity or harm the Service
• Fail to pay required fees after 14 days of notice

Effect of Termination

Either party may terminate the subscription with 30 days written notice to the other party. Upon termination:

• Your access to the Service ends immediately or after the 30-day notice period, as applicable
• You remain responsible for fees through the effective termination date
• We will make Your Data available for export for 30 days after termination
• We may delete Your Data after 30 days unless you export it
• All rights and licenses granted to you under these Terms cease immediately

12. Modifications to Terms

We may update these Terms at any time. Material changes will be communicated to you via email at least 30 days before they take effect. Your continued use of the Service after changes become effective constitutes your acceptance of the updated Terms.

If you do not agree to any modifications, you may terminate your subscription before the new terms take effect.

13. Dispute Resolution & Governing Law

Governing Law

These Terms are governed by and construed in accordance with the laws of Iceland, without regard to its conflict of law principles.

Jurisdiction & Venue

You agree that all disputes arising from or relating to these Terms or the Service shall be resolved exclusively in the Reykjavik District Court (Héraðsdómur Reykjavíkur) in Iceland. Both parties consent to the exclusive jurisdiction of these courts.

Dispute Resolution Process

Before initiating legal proceedings, we encourage you to contact us at hello@chair.is to attempt informal resolution. If we cannot resolve your issue within 30 days, either party may proceed with legal action.

14. Contact Us

If you have questions about these Terms of Service or the Service in general, please contact us:

Related Documents

• Privacy Policy
• Cookie Policy (available upon request)